GNAT Warns of Teachers’ Names Being Removed from Payroll

GNAT cautions against the growing concern of certain teachers’ names removed from payroll by validators. It is crucial for all validators to be aware of the complexities of validation and to act in a professional manner.

As part of the salary administration in the Public Service, salaries undergo validation every month before being disbursed. Validators play a crucial role in confirming the accuracy of employee details on Payroll or Payment Vouchers (P.V), ensuring that the right amount is paid to the right staff.

This validation not only provides reassurance to salary recipients but also acts as a vital safeguard against any discrepancies in compensation and professional progression.

While headteachers are typically responsible for validation, some have delegated this task to other teachers for various reasons. Delegation is acceptable, but it is essential for the delegator to remain accountable for the validation outcomes, whether positive or negative.

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If you delegate validation responsibilities, it is your duty to thoroughly review the Payment Voucher details each month before granting approval. Rushing through the validation process without careful scrutiny can lead to errors going unnoticed.

For instance, a mistake like incorrectly recording a teacher’s gross salary as GHC 50 on the PV can easily occur. It is crucial to identify such anomalies, correct them, and report them promptly to the appropriate authorities. Failure to review the details before validation can result in the wrongful deletion of active teachers from the Pay Roll, which is a growing concern.

The increasing number of teachers who are absent without leave is a cause for concern. It is crucial that validators address this issue promptly and accurately.

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It is important to note that removing a teacher from the payroll due to truancy can have serious consequences. It may take several months to reinstate their salary, and the teacher may not receive all the back pay owed to them.

Punishing a teacher through validation for personal reasons can have negative repercussions. It is essential to treat all cases with fairness and integrity to avoid any potential backlash.

Validators are urged to carefully review all details in the PVs before making a decision. Similarly, SISOs should take the time to thoroughly assess PVs to ensure a transparent and reliable system.

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It is crucial to check for teachers’ names removed from payroll, validators to consider the legal implications and adhere to the financial regulatory act when validating Payroll (PVs).